What We Do
Procurement Fleet & Property
The Vision of the Procurement, Fleet and Property Department:
The County of Simcoe Procurement, Fleet and Property Team, being a recognized leader and a dynamic source of information and support, will provide significant value to all stakeholders and set standards of excellence within the municipal sector.
The Role of the Procurement, Fleet and Property Department:
The County of Simcoe's Procurement, Fleet and Property Department (PF&P) manages and assists with the procurement of more than $178 million in goods and services for the County's 22 departments and 30 facilities, using competitive methods, electronic procurement and other approved sourcing methods.
The Procurement, Fleet and Property Department provides support, value added services and advice to staff and management across the Corporation. Within the PF&P Department are the following management teams and functions:
• Procurement
The Mission of the Procurement Team:
The County of Simcoe Procurement Team delivers reliable services in a professional and ethical manner, maintains a fair, open, transparent and straightforward acquisition process, while fostering productive relationships with our stakeholders.
The Role of the Procurement Team:
The role of procurement in government has changed. With less revenue and more needs, governments throughout our Country are looking at procurement professionals to provide more value by being fully involved in the entire procurement process from the initial budgeting and planning stages to the asset disposal activity. The Procurement Team at the County is assertively engaged in this evolutionary process.
The Procurement Team is a strategic partner, facilitating value-added procurement for every user-division. To that end, we assist with project management and collaborate as business consultants to our customers.
The scope and complexity of our procured goods and services is extensive and includes road salt, printing services, office supplies and furniture, computers and communications technology, equipment, vehicles, medical supplies, linens, food services, bulk mail delivery, clothing, road paving and paint, and sometimes even the kitchen sink! The list is endless.
Some of the key objectives of the Procurement Team are as follows:
- Procure the necessary quality and quantity of goods and/or services in an efficient, timely and cost effective manner, while maintaining the controls necessary for a public institution, in accordance with the Purchasing Policies as approved by Council.
- Encourage the most open, competitive bidding process practicable for the acquisition and disposal of goods and/or services, and the objective and equitable treatment of all vendors.
- Ensure the maximum value of an acquisition is obtained by determining the total cost of performing the intended function over the lifetime of the task. This may include, but not be limited to, acquisition cost, installation, disposal value, disposal cost, training cost, maintenance cost, quality of performance and environmental impact.
As professionals we are members of the following Associations:
Purchasing Management Association of Canada - PMAC
Ontario Public Buyers Association - OPBA
National Institute of Government Purchasing - NIGP
Institute for Supply Management - ISM
Canadian Institute of Management - CIM
Georgian Bay Area Public Purchasing Cooperative - GBAPPC
Membership has its rewards! By participating in the above agencies, our team maintains a strong network of communication with other procurement professionals and ensures that we remain on the leading edge!
• Fleet and Asset Management - Asset Disposal
The Mission of the Fleet and Asset Team:
The County of Simcoe Fleet and Asset Team delivers reliable services in a professional manner resulting in safe, compliant, fleet operations and provides stakeholders with asset management support, reducing risk and optimizing total acquisition value.
The Role of the Fleet and Asset Team:
The Fleet & Asset Team manages a fleet of 260 vehicles and heavy equipment and the County asset inventory of over $10 million located at forty one locations throughout the County. The County vehicle fleet is comprised of light vehicles, ambulances, accessible resident buses, recycling trucks, road maintenance equipment, highway plows, and landfill heavy equipment. The fleet is maintained at four County owned full service garages and local repair vendors. The Fleet & Asset Management Team has a mandate to consolidate and centralize all fleet activities, establish life cycles and policies, coordinate warranty repair and insurance issues, vehicle accident reports, vehicle licensing requirements, recondition and procure vehicles and equipment and manage the disposal process in accordance with the current Procurement Policy. Fleet & Asset manages the vast inventory of furniture and equipment and disposes of assets.
Asset Disposal
Asset Disposal is a function managed by the Fleet and Asset Manager. All assets are disposed in accordance with the current procurement policy. Assets for disposal will be sold through contracted public auctions, traded-in during procurement, or through the County's On-Line Auction site.
To register and view available items on our Auction site, please click on the link below:
County of Simcoe On-Line Auction Site
As professionals we are members of the following Associations:
NAFA Fleet Management Association
Disaster Recovery Institute of Canada
• Real Estate Administration
The Real Estate Team Mission Statement:
The County of Simcoe Real Estate Team delivers reliable services in a professional manner, maintains a fair, transparent and compliant process, resulting in efficient land acquisitions and disposals, effective lease governance and satisfied stakeholders.
The Role of the Real Estate Team:
The County of Simcoe Real Estate Team is committed to providing both internal and external customers with the highest level of customer service.
We provide our customers with real estate acquisition and disposal services including land valuation, negotiating of limited interest real property agreements, partial acquisitions and lease governance.
We work with lawyers, land surveyors, appraisers and project engineers to effectively manage a large and complex geographical area throughout the the County of Simcoe as well as maintain the County administration leasing portfolio.
Some interesting links are as follows:
Building Owners & Managers Association of the Greater Toronto Area
The Institute of Law Clerks of Ontario
• Maintenance and Facilities Services
The Mission of the Maintenance and Facility Services Team:
The County of Simcoe Maintenance and Facilities Services Team delivers reliable services in a professional manner resulting in consistently safe, secure and clean work environments, while preserving the functions of the facility assets throughout their useful lives.
The Role of the Maintenance and Facilities Services Team:
The Maintenance and Facilities Services Team repairs, remodels and provides daily, weekly, monthly preventative maintenance for the County Administration Centre, 14 Paramedic Bases and 3 Satellite Posts, 5 Ontario Works Offices and 6 Roads Garages. In addition, the Maintenance and Facilities Services Team assists departments with various special events and projects. We provide Security systems support and access control for all County Properties.
The Maintenance and Facilities Service Team Goals:
- Respond to service requests in a prioritized and expeditious manner.
- Provide functional facilities that:
- Meet the County's requirements
- Have an environmentally acceptable atmosphere for staff and visitors and
- Ensure the Health & Safety of all staff and visitors
- Identify potential problems early within the context of the preventative maintenance system so that corrective action may be planned, included in the budget cycle and completed in a timely manner.
- Follow a schedule so the work is completed efficiently and the workload for staff is maintained at a relatively constant level.
- Conserve energy and resources by ensuring maximum operating efficiency of energy consuming equipment and systems.
- Identify and implement possible improvements that will reduce costs, improve services and result in more efficient operations.
- Implement new technology to reduce carbon footprint, work toward a "greener" facility.
- Establish data collection to develop: uniform reporting formats, use of electronic data processing and continual feedback of information between departments.
- Maintain positive relationships with internal and external customers